Privacy Policy

1. Introduction

Welcome to Hayatabad Model School ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains our practices regarding your information when you use our Teacher Portal and Parent Portal Progressive Web Application (PWA) services.

Important: Our application is designed solely to provide you with information about your child's attendance, exam results, and school/college related activities. We do not collect, store, or share any personal data with third parties.

By using our services, you acknowledge that you understand and agree to this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Display

We do not collect any personal data. Our application is a read-only information portal that displays information already stored in the school's management system. The information displayed includes:

2.1 For Parents

The application displays the following information about your child:

• Attendance records
• Exam results and grades
• School notices and announcements
• Fee information
• Homework assignments
• Other school/college related activities

2.2 For Teachers

The application displays information related to your teaching assignments:

• Assigned classes and subjects
• Student information for your classes
• School notices and announcements
• Leave records
• Other school/college related activities

3. Purpose of the Application

Our Teacher Portal and Parent Portal PWA is designed with a single purpose: to provide you with convenient access to information about your child's educational activities.

The application is used solely for:

• Displaying your child's attendance records
• Showing exam results and academic performance
• Providing access to school notices and announcements
• Displaying fee information and payment records
• Showing homework assignments and related activities
• Authenticating your identity to ensure only authorized users can access the information

We do not use your information for any other purpose, including advertising, marketing, analytics, or data analysis.

4. Data Sharing and Third Parties

The information displayed in the application is stored in the school's secure database and is only accessible through:

• Authorized School Staff: Only authorized school administrators and staff members have access to the information in the school's management system
• No External Sharing: We do not share any information with external companies, advertisers, analytics services, or any third-party organizations
• No Data Selling: We do not sell, trade, or monetize any user information
• Legal Compliance: Information may only be disclosed if required by law, court order, or government regulation, and only through the school administration

5. Device Permissions

5.1 Location and Camera Access (Teacher Attendance Only)

How Location and Camera Permissions Work:

• Purpose: Location and camera access is requested only when teachers need to mark their attendance through the application
• Geo-Fencing Restriction: Location access will only be allowed and functional within the school/college's dedicated geo-fencing location. The attendance feature will not work outside the designated school/college premises
• Camera Usage: Camera access may be used for verification purposes during attendance marking, but only within the geo-fenced school/college location
• No Continuous Tracking: Location is accessed only when you actively use the attendance feature. We do not track your location continuously or when you are not using the attendance feature
• No Location Storage: Location data is used only for verification during attendance marking and is not stored or shared

5.2 Permission Control

You have full control over these permissions:

• You can grant or deny location and camera permissions when prompted by your device
• You can revoke these permissions at any time through your device settings
• If you deny these permissions, you may not be able to use the teacher attendance feature, but all other features of the application will continue to work normally
• For parents, location and camera permissions are never requested as these features are not available in the Parent Portal

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Secure authentication and authorization mechanisms
• Regular security assessments and updates
• Access controls and user permissions
• Secure server infrastructure
• Geo-fencing restrictions for location-based features

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

7. Children's Privacy

Our services are designed for use by teachers and parents to access information about students. We take the privacy of children very seriously.

In compliance with the Children's Online Privacy Protection Act (COPPA) and other applicable laws:

• We do not knowingly collect personal information directly from children under 13 years of age
• Student information is collected and managed by the school administration with appropriate parental consent
• Parents have the right to review, modify, or delete their child's information
• We do not use student information for advertising or marketing purposes
• Student data is used solely for educational purposes

If you are a parent and believe that your child has provided us with personal information without your consent, please contact us immediately, and we will take steps to remove such information.

8. Your Rights and Account Management

7.1 Access to Information

You have the right to view all information displayed in the application related to your account. Since we do not collect additional data, all information you see is already available in the school's management system.

7.2 Information Correction

If you notice any incorrect information displayed in the application, please contact the school administration office. They will review and correct the information in the school's management system, which will then be reflected in the application.

8.3 Account Deletion/Deactivation

To request account deletion or deactivation:

1. Visit the school/college administration office in person
2. Provide valid identification (CNIC or other government-issued ID)
3. Submit a written request for account deactivation
4. The administration will verify your identity and process the request
5. Your account will be deactivated, and you will no longer have access to the application

Note: Account deletion requests cannot be processed via email, phone, or through the application itself. Physical presence at the administration office is mandatory for security and verification purposes.

9. Data Retention

Since we do not collect or store any additional data beyond what is in the school's management system, data retention is managed entirely by the school administration. Educational records, including attendance, exam results, and other academic information, are retained in accordance with applicable education laws and regulations.

When an account is deactivated through the process described in Section 7.3, the account access is removed, but educational records may be retained by the school as required by law.

10. Cookies and Session Management

Our PWA uses minimal session cookies only to maintain your login session while you are using the application. These cookies are:

• Used solely for authentication and session management
• Not used for tracking, analytics, or advertising
• Automatically deleted when you log out or close your browser

We do not use tracking cookies, analytics cookies, or any third-party cookies. You can control cookie settings through your browser preferences, but disabling session cookies will prevent you from logging into the application.

11. Third-Party Services

Our application does not integrate with any third-party services, analytics platforms, advertising networks, or external data processors. The application connects directly to the school's management system database and does not share data with any external services.

If our website contains links to third-party websites (such as social media links), we are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

Changes to this Privacy Policy are effective when they are posted on this page.

13. Data Storage and Location

All information displayed in the application is stored in the school's management system database. The location of these servers is managed by the school administration. Since we do not collect or process any additional data, there are no international data transfers beyond what is already managed by the school's existing infrastructure.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

15. Consent

By using our Teacher Portal and Parent Portal PWA services, you consent to our Privacy Policy and agree to its terms. If you do not agree to this policy, please do not use our services.